“POSTER SESSION SIMULIA ECAL RUM25” COMPETITION RULES
Dassault Systemes Deutschland GmbH, with its registered office at Meitnerstr. 8, 70563 Stuttgart, Germany (hereinafter the “Promoter” or “3DS”), is holding a competition named “POSTER SESSION SIMULIA ECAL RUM25” (hereinafter the “Competition”) under the following Rules and Regulations (hereinafter the “Rules”).
ARTICLE 1: CONDITIONS OF ENTRY
The Competition is open to Master and PhD students, presenting their research conducted with SIMULIA tools during the Poster Session in frame of SIMULIA Central European user meeting 2025 (the “Participants”).
Entry in the Competition can be either personal or by a team or group of individuals or on behalf of any other natural person or organisation.
No purchase or payment is required to enter the Competition; Participants must have a printed Poster with A0 format, with the illustrated research, that has been conducted. Participant can have additional items for the demonstration such as a laptop.
The Promoter reserves the right to take all necessary steps to verify full compliance with the terms of entry.
Participants acknowledge and agree that the Competition shall at all times be subject to compliance with all applicable laws, regulations and administrative requirements, including without limitation, export control laws and regulations, and sanctions programs. In particular, the Promoter shall not be held liable in the event Participants are prohibited and/or otherwise restricted from participating to the Competition in order to comply with export control laws and regulations, and sanctions programs or to avoid potential exposure to any international sanctions or penalties that could be imposed by any governmental authority.
ARTICLE 2: DURATION OF THE COMPETITION
The Competition will take place on May 7th 2025.
ARTICLE 3: MODALITIES OF THE COMPETITION
The Promoter will use the LINKEDIN/INSTAGRAM website(s) to present some of the Posters, although the Competition is in no way sponsored, endorsed or administered by LINKEDIN/INSTAGRAM or otherwise associated with it. As a result, LINKEDIN/INSTAGRAM cannot be held liable for any damages and/or disputes arising from the Competition.
ARTICLE 4: SELECTION OF WINNERS
Participant(s) will be rewarded with prizes under the following conditions:
At the end of the Competition, 1 Poster will be selected as follows:
- The participants of ECAL SIMULIA RUM25 vote: the Poster which has obtained the most “VOTES” for their post on Google Forms - https://forms.gle/t8EZrVrFE4qTrCdF7
- The prize: 1 winner will be drawn from all the participants.
The draw will take place on 07.05. at 13:30 (CET) at the SIMULIA RUM 25 venue under supervision of the Organizer of the Competition, Aleksandra Baskakova.
The winner will be announced on 07.05. at 13:30 (CET).
The Winner will be rewarded with the prizes described in the “Prize Values” section of these Rules.
ARTICLE 5: VALUE OF PRIZES
Competition winners will be rewarded as follows:
- Best Poster Prize: The Participant who wins the prize draw shall receive goodies from SIMULIA package with a unit value of 50 euros.
The value of prizes as specified in these Rules cannot give rise to any contestation of any kind. The Promoter reserves the right, should an event beyond its control occur, in particular in connection with its suppliers or unforeseeable circumstances, to replace the original Prize announced with a Prize of equal value. Winners will be informed of any changes and waive in advance any claims in this respect.
ARTICLE 6: MODALITIES OF ATTRIBUTION
The Promoter will close Participation in the Competition on 07.05. at 13:30 (CET) (the “Closing date”).
Within of the Closing date, all Participants who have won a prize will be informed of their win personally or by email.
Prizes will normally be awarded to the winner(s) within the closing day.
Participants, should they win, undertake to accept their Prize as offered; Prizes may not be exchanged or redeemed for cash, other goods or services of any kind, or transferred to a third person. Similarly, no claims for compensation will be accepted regarding the Prizes.
In the event that a winner should not wish or be in a position to accept all or part of their Prize, for any reason whatsoever, they will be deemed to have entirely forfeited the benefit of said Prize.
At the end of the Competition period, in the event that several Posters have received the exact same number of votes and are awarded the same place, the first of these Posters to have been posted, with the posting date serving as proof thereof, will be awarded the prize attributed to this place.
ARTICLE 7: INTELLECTUAL PROPERTY RIGHTS
7.1 Participants must individually accept the Promoter’s conditions relating to intellectual property rights, as available at the following address: https://myevents.3ds.com/simulia-regional-user-meeting-eurocentral-2025/custom-page-1
7.2 Participants undertake not to harm the brands, reputation and image of 3DS and its subsidiaries. In addition, each Participant acknowledges and agrees that all materials, data and content provided by 3DS, are the property of 3DS and its subsidiaries, and cannot be used by the Participants without 3DS prior authorization. All rights not expressly granted to the Participant under these Rules or in the conditions of use of the Promoter’s website(s) are reserved.
7.4 Each Participant grants 3DS an exclusive, royalty-free, transferable and sub-licensable licence on the Posters entered, to publish, represent, reproduce, expose, transmit, disseminate, digitize, display, translate, adapt, distribute or use and to make publish, represent, reproduce, expose, transmit, disseminate, digitize, display, translate, adapt, distribute or use said Posters submitted in any manner, form or format whatsoever, in whole or in part, in any media, existing or future, for communication and/or promotional and/or internal or external marketing purposes during the term of legal protection of said Posters and for the whole world.
7.5 Each Participant in the Competition represent and warrants that he/she holds, and/or has obtained from any other person who has contributed to the Posters, all rights necessary to grant the Promoter the rights described above on the Posters entered as part of this Competition, and that said Posters violate no third-party rights, notably copyright.
In any event, the Promoter remains free to make use or not make use of the Participant’s Posters.
ARTICLE 8: PERSONAL DATA
8.1 In order to enter the Competition, all Participants must provide personal details such as name, email address, university/institution name (hereinafter “Personal Data”).
Said Personal Data are collected and processed by the Promoter solely for the purpose of managing and promoting the Competition. Participant authorize the Organizer to reuse the Personal Data collected for the Competition in order to promote the following edition of the said Competition. The Promoter’s policy on privacy and the use of Personal Data is available at the following address: http://academy.3ds.com/legal/privacy-policy/. This policy will apply to each use, collection and processing of Personal Data in connection with this Competition. As a result, Participants explicitly consent to the collection and processing of Personal Data for the purposes mentioned above.
8.2 Any Personal Data collected in the context of the Competition will be processed in accordance with the General Data Protection Regulation (EU) 2016/679 (hereinafter “GDPR”).
Personal Data may be collected through the Promoter’s Website(s), INSTAGRAM and LinkedIn social media platforms used in connection with the Competition, and subsequently disclosed and used by a 3DS subsidiary for the purposes set out in this article. The Promoter may transfer all or part of the Participants’ Personal Data outside the European Union, provided that prior to the transfer of such Personal Data, it has verified that all entities (including subsidiaries of 3DS) receiving such Personal Data and non-European entities offer sufficient security guarantees and adequate levels of protection, in accordance with all applicable laws.
8.3 Participants in the Competition are entitled to access their Personal Data, and have a right to request correction, update or deletion thereof.
Participants also have the right to obtain a copy of Personal Data about them held by the Promoter. Participants may exercise their rights of access to and correction of Personal Data by writing to: 3DS.Compliance-Privacy@3ds.com or directly through any social media platforms LinkedIn and Instagram involved.
ARTICLE 9: IMAGE RIGHTS – PERSONALITY ATTRIBUTES
Through their participation in the Competition, Participants grant the Promoter permission, without such permission conferring any rights to any form of compensation, benefits or any other rights, to use, reproduce, represent, display, disseminate, publish and adapt on any media by means of a mounting, directly or through a third party authorized to do so by the Promoter, in whole or part of their last names, first names, and/or image, for communication and/or promotional and/or internal or external marketing purposes, provided that they have communicated them as part of the Competition under the following conditions:
✓ on any medium and material, including in particular print, audio-visual, digital or electronic, whether existing (press, internet, posters, etc.) or future;
✓ by all means and in all formats;
✓ for all modes of exploitation known or unknown to date, including, but not limited to, dissemination via the Internet (in particular via websites and social networks);
✓ worldwide;
✓ for a period of five (5) years following the Competition start date;
Participants acknowledge that any content created and/or operated in accordance with this authorization will not require any other approval by the Participants.
The Participations waive any action or recourse against the Promoter in relation to any content created and/or exploited in accordance with this authorisation.
The Participants acknowledge that this authorisation is enforceable against their legal successors.
Should a Participant object to one or more uses of their last name, first name and image under the above-mentioned conditions, they must make themselves known to the Promoter by sending an e-mail to the following address: SIMULIA.DE.CONFERENCE@3DS.COM with the subject line “POSTER SESSION SIMULIA ECAL RUM25 COMPETITION”.
ARTICLE 10: ACCEPTANCE OF THE RULES
Participation in the Competition implies express and unreserved acceptance of these Rules, of ethical rules in force on the Internet, of the terms and conditions of use of the Promoter’s website(s) used by Participants to enter the Competition as may be required, as well as all applicable laws and regulations in force, particularly with respect to games and lotteries.
The Promoter reserves the right, should circumstances require, to modify, prolong, shorten, suspend, defer or cancel the Competition, and to take any measures deemed necessary for the application and interpretation of these Rules.
As a result, any violation of the foregoing and of these Rules, incomplete or erroneous entry form, fraud or attempted fraud, false or inaccurate statement, or other violation of any other applicable provisions will disqualify the Participant and forfeit any right to a Prize. Any cheating or attempted cheating will result in the exclusion of the offending Participant or any other sanction that the Promoter will deemed appropriate to the violation of the Rules.
The Promoter alone shall be competent to independently judge, based on evidence gathered, any suspected fraud, cheating or violation of these Rules. The Promoter reserves the right to take all appropriate measures to ascertain full compliance with these Rules.
The Promoter reserves the right to disqualify Participants and delete any Posters published and comments posted on social media or websites concerned should they be deemed:
✓ manifestly offensive;
✓ manifestly unlawful or unconstitutional in nature;
✓ pornographic, paedophile, racist or xenophobic in nature;
✓ defamatory or likely to harm the image, privacy, honour, reputation and/or consideration of any natural or legal person in any way whatsoever;
✓ to promote crime, hatred, violence, suicide;
✓ to be accompanied by (and/or contain) slanderous, denigrating, insulting, offensive, abusive, defamatory, injurious statements prejudicial to the honour and/or consideration of persons;
✓ in violation of public law and order;
✓ to contravene moral standards;
✓ to fail to comply with applicable laws and regulations.
This list is not exhaustive.
ARTICLE 11: LIABILITY
The Promoter cannot be held liable for any lost or undelivered communications.
Furthermore, the Promoter reserves the right, in the event of fraud, to take legal action in any competent court against any Participant or winner deemed to have committed said fraud.
The Promoter cannot be held liable if, due to force majeure or any event beyond its control, the Competition should be cancelled, extended, shortened, deferred or modified. Likewise, the Promoter cannot be held liable, and no action may be taken against it, in the event of cases of force majeure (strikes, weather, etc.) which partially or totally deprive Participants of the possibility to enter the Competition and/or deprive winners of their prizes.
No answer will be given by telephone or in writing concerning the interpretation or application of these Rules, or of the mechanisms or procedures of the Competition, nor the list of winners.
The Promoter accepts no responsibility in the event of any incident and/or accident that may occur as a result of the use or enjoyment of the Prize and/or through its improper use by the winners (it should be noted that any insurance obligations are the winner’s responsibility).
The Promoter may under no circumstances be held liable for any incidents arising from the use of Prizes once the winners have taken possession of them. Likewise, the Promoter cannot be held liable for the loss or theft of Prizes after the beneficiaries have taken possession of them.
The Promoter shall not be liable for any direct or indirect damage, whatever its cause, origin, nature or consequences, even if it has been informed of the possibility of such damage occurring due to:
- Malfunction of the Internet or computer equipment (hardware and/or software and/or databases and/or data) of a Participant or, more generally, to any other problem related to telecommunications networks, resources and services, computers (online or offline), servers, Internet access and/or hosting providers, computer equipment or software, databases and data of any kind;
- Any person accessing the Promoter’s Website(s) or official pages on social media platforms: LinkedIn and INSTAGRAM or inability to access them;
- Use or inability to use the Promoter’s Website(s), including any damage or viruses that may infect the Participant’s and/or Promoter’s computer hardware or any other equipment.
For the avoidance of doubt, nothing in this section 11. limits the Promoter’s liability for damages caused by intent, fraud and wilful negligence and damages to life, limb or health.
Participants shall not be entitled to any compensation or indemnity of any kind whatsoever.
Any claims or complaints arising from the Competition (i) must be made in writing to Dassault Systemes Deutschland GmbH, Meitnerstr. 8, 70563 Stuttgart, Germany and (ii) shall not be considered if sent more than thirty (30) days after the Closing date of the Competition.
ARTICLE 12: RULES
These Rules may be consulted at the following address: https://myevents.3ds.com/simulia-regional-user-meeting-eurocentral-2025/custom-page-1.
The Promoter reserves the right to modify these Rules at any time in the form of an amendment made in compliance with conditions stated and published on line at https://myevents.3ds.com/simulia-regional-user-meeting-eurocentral-2025/custom-page-1.
These Rules remain the property of the Promoter. To this end, any reproduction, representation and use of all or part thereof is strictly prohibited.
ARTICLE 13: APPLICABLE LAWS – ASSIGNMENT OF JURISDICTION
All Participants are subject to the laws of Germany, in particular to German regulations in force relating to competitions.
Any claims must be addressed in writing to the Promoter’s registered offices, as specified in the preamble to these Rules, within thirty (30) days after the Closing date of the Competition, to the exclusion of any other method. After this date, no claims will be accepted.
Any dispute arising during the Competition period will be the subject of an attempt to reach an amicable settlement between Promoter and Participant. Failing agreement, the dispute will be submitted to the competent courts in accordance with the provisions of the German Code of Civil Procedure.
This Rules are provided in English and may be provided, for informational purposes only, in a language other than English. The English version shall be the only binding and enforceable version of this Rules.